Talent Initiatives & Education Assistant

Closing date: Monday 25th February 2019

 

Overview

Job Title: Talent Initiatives & Education Assistant

Department: Government Relations & Education

Reports to: Head of Government Relations & Education 

Location: Somerset House, London


About

The BFC is looking for an Assistant for the Talent Initiatives & Education team, which oversees the operations of charities that support talent in the industry. The role will assist in the delivery of events and student competitions as well as initiatives.  You will be a graduate with experience in fashion, events, or careers/education, or a charity.

Profile

  • The British Fashion Council (BFC) is a not-for-profit organisation that aims to further the interests of the British fashion industry by harnessing and sharing collective knowledge, experience and resources of the sector.  The BFC works to promote excellence in British fashion by supporting the future talent pipeline, from school level to emerging talent, and future fashion start-ups through to new establishment and global brands.  
  • The Talent Initiatives & Education team oversees the operations of the charities that support talent in the industry, including the BFC Education Foundation, NEWGEN, Fashion Trust, BFC/GQ Designer Menswear Fund and the BFC Vogue Designer Fashion Fund.  The team is responsible for the strategy, operations, fundraising and on-boarding of recipients of the charities funds.  For Education and Fashion Trust the team also delivers events, including talks, demonstrations and master classes, student competitions, as well as initiatives.
  • The Assistant will support the team to ensure that all events and initiative recruitment are executed with the standards and guidelines of the BFC and its charities.  The role is within the BFC’s Government Relations team and occasional support of that team will also be required.

Role responsibilities

  • Support initiative application processes and delivery (scholarships, NEWGEN, Fashion Trust, Vogue Designer Fashion Fund), including
    • Creating/reviewing application forms and manuals
    • Liaising with applicants, accepting applications, arranging shortlisting and judging panels
    • Maintaining records of all grant/scholarship recipients and oversee schedule of payments, progress and update meetings, including overseeing pastoral care of scholars
    • Processing grant/scholarship invoices
  • Support event logistics including judging/selection days for initiatives listed above, Fashion Trust members, and master classes, seminars for initiatives and education:
    • Assist with event guest lists, mailings and RSVPs
    • Source materials and other service providers/suppliers with the BFC Events team including: venues, audio, catering, production etc.
    • Creation of materials e.g. agendas, judging packs, presentations
    • Event logistics, e.g. designer/student sample submissions, designer/student queries, portfolio submissions and printing of application forms
    • Assist with venue and event set up
    • Coordinate staff to ensure programme of events occurs on time
  • Assist with Fashion Trust supporter/BFC College Council member payments, raising invoice request forms, ensure invoices received from grant recipients in a timely manner
  • Work with in-house marketing team to make sure all materials are delivered on time and assist to brief in all creative materials e.g. invitations, agendas, presentations, promotional items
  • Update relevant websites and portals, assist with creation of newsletters (Fashion Trust)
  • Provide assistance for Charities Trustees meetings including booking meetings, preparation of paperwork and managing correspondence
  • Liaise with BFC College’s Council members, manage requests to join and quarterly Steering Committee meetings
  • More broadly support to ensure the smooth running of the team, with general admin and occasional support for the Government Relations team including printing, filing, creation and collection of designer monitoring forms, updating of spreadsheets.

Person specification

  • Practical and pro-active with an eye for detail and creativity
  • Results driven with a commitment to working to high standards and absolute attention to detail when collating, reviewing and reporting data in spreadsheets, reports and presentations
  • Manages very tight deadlines and can prioritise tasks in order of importance to ensure delivery
  • Positive outlook with an enthusiastic and friendly approach
  • Highly articulate and accurate with excellent written and verbal skills and proven experience in composing correspondence in a business environment
  • Confident, highly organised, ability to use initiative and be pro-active
  • Good time management and time planning, punctual and allows for flexible working hours
  • Pro-actively supports team, immediately addresses and resolves issues/challenges
  • Works across departments to ensure smooth delivery and positively manage requests
  • Promotes a positive, professional image in the office, and at company events

Professional experience & Skills

  • Graduate with experience in fashion, events or careers/education or a charity
  • Team support and admin experience in private sector essential
  • Excellent written and spoken level of English, essential
  • Strong analytical, IT, Word, Powerpoint and Excel skills, essential

Salary, Benefits & Additional information

  • Job type: Full time, permanent
  • Salary: dependent on experience
  • Standard company benefits, including 25 days annual holiday + bank holidays + Christmas Eve
  • Standard company working hours, flexibility required during events, exhibitions, etc.
  • Confirmation of appointment and eligibility to benefits, subject to successful completion of 3 month probationary period
  • Location: Somerset House, London
  • The BFC is committed to being an Equal Opportunities Employer
  • This salary is part funded by the European Regional Development Fund (ERDF). This is due to the BFC being a recipient of ERDF funds

Application process

  • Candidates should apply in writing with a covering letter highlighting your relevant experience for this role, attaching your CV and email to Judith Rosser-Davies, judith@britishfashioncouncil.com
  • Application closing date: 25 February 2019
  • Candidates must be eligible to live and work in the UK
  • Candidates must meet the essential Business Skills, Person Specification and Professional Experience & Skills criteria for consideration. Unfortunately, the BFC is unable to respond personally to candidates that do not meet the mandatory criteria.
  • Successful candidates will be notified in writing and invited for an interview.