Government Relations Executive

Closing date: Friday 15th February 2019

Overview

Job Title: Government Relations Executive

Department: Government Relations & Education

Reports to: Government Relations Manager

Location: Somerset House, London

About
The BFC is looking for a Government Relations Executive to support the delivery of government funded projects, ensuring finance,  outputs and procurement compliance. We are seeking a graduate with a minimum of 2 years’ experience in grants/funding, and ideally knowledge of European funding.

Profile

  • Support the Government Relations Manager in delivery of government funded projects.
  • Day to day operational requirements of managing all funding and ad hoc projects, ensuring efficient executions of complex project work plans, producing project timelines and milestones, and administrative tasks, with exceptional attention to detail.

Role responsibilities

  • Accountable for follow-through and implementation of project management and compliance including procurement register ensuring finance and outputs proof and evidence for all projects, with impeccable accuracy
  • Establish streamlined systems and processes and monitors delivery and compliance
  • Supports Manager in the continuous development of BFC procedural project management ‘manual’, ensuring contract compliance; drafting policies, procedures, templates and following guidelines
  • Co-ordinate delivery of all funded projects:
    • Collation of claims: Works with finance team to coordinate and monitor budgets, tracks invoices, compile transaction listings, collate outputs paper-work (including BAME monitoring), marketing evidence, compiling quarterly reports, ensuring on time submission
    • Collation of other required evidence including procurement, marketing/comms logo usage, State Aid
    • Co-ordinate and attend internal and external update meetings etc.
    • Input into project evaluations, audits, case studies etc
  • European Regional Development Fund: Ensure highly accurate delivery of two complex projects, supports Manager and Head of Department to ensure requirements are met for Article 13 and 16 delivery and compliance of audit trails 
  • Greater London Authority: London Fashion Showcasing Fund: managing applications; issuing contracts; reporting and invoicing; meeting with funding recipients; updating application pack and creating criteria with Manager etc.
  • Department for International Trade: Compiling reports by collating and monitoring information to create a report for submission
  • Liaising with key government contacts and with BFC staff for information, facts and statistics to create reports, ensure BFC staff compliance with funding requirements (e.g. via training sessions).
  • Ad hoc projects: Model Programme: monitors funding of Model Zone

Person specification

  • Results driven with a commitment to working to high standards. Absolute attention to detail when collating, reviewing and reporting data in spreadsheets, reports and presentations
  • Confidence in level of authority and decision-making skills, can prioritise tasks 
  • Highly driven and results focused with commitment to working to high standards
  • Excellent relationship and communication skills, dealing with the highest levels, ability to quickly establish rapport and gain buy in and achieve delivery
  • Dynamism, personal energy and tenacity, balanced with gravitas, credibility and a mature approach
  • Confident, highly organised, ability to use initiative and be pro-active
  • Resolves complaints and is able to trouble-shoot with designers, external bodies, consultants, funders, sponsors etc with empathy and in a conciliatory manner
  • Promotes a positive, professional image in the office, and at company events
  • Takes ownership, is focussed and accountable to meet deadlines and complete actions
  • Represents the BFC and acts as an ambassador at events, corporate initiatives

Professional experience & Skills

  • Graduate with 2+ years’ experience in grants/funding, essential
  • Understanding of compliance and principles of rules of funding, essential
  • Knowledge of grants including process, compilation of claims and spreadsheets 
  • Project management, in particular coordinate and monitor budgets, monitor deliverables, critical paths, risks, managing information flow and communication as appropriate
  • Knowledge of European funding, highly desirable
  • Knowledge of local government working practices and requirements, essential
  • Excellent written and spoken level of English, essential
  • Strong analytical, IT, Powerpoint and Excel skills, essential

Salary, Benefits & Additional information

  • Job type: Full time, permanent
  • Salary: dependent on experience
  • Standard company benefits, including 25 days annual holiday and summer working hours 
  • Standard company working hours, flexibility required during events, exhibitions, etc.
  • Confirmation of appointment and eligibility to benefits, subject to successful completion of 1 month probationary period
  • The BFC is committed to being an Equal Opportunities Employer
  • This salary is part funded by the European Regional Development Fund (ERDF). This is due to the BFC being a recipient of ERDF funds.

Application process

  • Candidates should apply in writing with a covering letter highlighting your relevant experience for this role, attaching your CV and email to Emma Early: emma.early@britishfashioncouncil.com
  • Application closing date: Friday 15th February 2019
  • Candidates must be eligible to live and work in the UK
  • Candidates must meet the essential Person Specification and Experience & Skills criteria for consideration.
  • Unfortunately, the BFC is unable to respond personally to candidates that do not meet the mandatory criteria
    Successful candidates will be notified in writing and invited for an interview.